Privacy Policy
Last updated: April 3, 2026
1. Introduction
Indie Author Academy LLC ("Company," "we," "us," or "our") operates indieauthormedia.com and related digital marketing services (the "Service"). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our Service.
2. Information We Collect
2.1 Information You Provide
- Account Information: Name, email address, company name, and password when you create an account
- Profile Information: Business details, author name, and genre preferences
- Communication Data: Information you provide when contacting us
- Payment Information: Billing details processed through secure third-party payment processors (Stripe)
- Manuscript Content: Book manuscripts (PDF, EPUB, DOCX) that you upload for content indexing and slide creation
- Publishing Data: KDP sales reports, BSR rankings, and royalty data you voluntarily provide to optimize your content strategy
2.2 Information from Third-Party Platforms
When you connect your accounts through our applications — including our TikTok application, Indie Author Media — we may collect:
| Platform | Data Collected | Purpose |
|---|---|---|
| TikTok | Profile info, video metrics, follower analytics, engagement data, content performance | Analytics, content strategy, performance reporting |
| Amazon Advertising | Campaign data, ad performance, keyword metrics, spending data | Advertising optimization, ROI analysis |
| Social Media | Profile info, post metrics, audience demographics | Cross-platform analytics, audience insights |
2.3 Automatically Collected Information
- Usage Data: Pages visited, features used, time spent on the Service
- Device Information: Browser type, operating system, IP address, device identifiers
- Cookies: Essential cookies for authentication and optional analytics cookies
3. How We Use Your Information
- Provide, maintain, and improve the Service
- Generate analytics, reports, and insights for your marketing activities
- Authenticate your identity and manage your account
- Communicate with you about the Service, including updates and support
- Detect, prevent, and address technical issues and security threats
- Comply with legal obligations and enforce our Terms of Service
4. Manuscript Content & AI Processing
When you upload a manuscript to our platform, it is processed using Large Language Models (LLMs) to index passages, extract selling angles, and generate marketing content. This section explains exactly how your manuscript is handled.
4.1 How Manuscripts Are Processed
Your manuscript is sent to third-party LLM providers (such as Anthropic and Google) through their commercial APIs for the sole purpose of indexing and content extraction. These providers process your content under their enterprise data processing agreements, which prohibit them from using your content to train their models. We do not use open-source or self-hosted models that would retain your manuscript data in model weights.
4.2 What We Do NOT Do With Your Manuscript
- No AI model training. Your manuscript is never used to train, fine-tune, or improve any language model — ours or any third party's. The LLM indexes your book to serve you; it does not learn from it.
- No resale or redistribution. Your manuscript content is never sold, licensed, sublicensed, shared with other customers, or made available to any third party for any purpose.
- No derivative content generation. All passages extracted from your book are verbatim — taken directly from your manuscript. We do not generate, rewrite, paraphrase, or fabricate content that imitates your writing.
- No cross-customer usage. Your manuscript data is isolated to your account. Content from your book is never used to generate slides, recommendations, or insights for other authors.
4.3 Manuscript Storage & Security
- Manuscripts are stored on access-controlled servers with encryption at rest (AES-256) and in transit (TLS 1.2+)
- Access is restricted to authorized personnel involved in content production for your account
- Book indexes and passage documents are retained after cancellation so you never have to pay the setup fee again if you return. These are permanently deleted only upon your explicit written request
- We maintain audit logs of all access to manuscript files
4.4 Your Rights Over Manuscript Content
You retain full intellectual property ownership of your manuscript at all times. Our processing of your content does not transfer, assign, or license any rights to us beyond the limited license to provide the Service as described in our Terms of Service. You may request permanent deletion of your manuscript, book index, and all derived content at any time by contacting admin@indieauthormedia.com. Deletion is completed within 30 days of your request.
5. How We Share Your Information
We do not sell your personal data. We may share your information only in these circumstances:
- Service Providers: Trusted third-party providers who assist in operating the Service, bound by confidentiality obligations
- Third-Party Platforms: When you authorize our applications (such as Indie Author Media on TikTok) to interact with platforms on your behalf via their official APIs
- Legal Requirements: When required by law, regulation, or legal process
- Business Transfers: In connection with a merger, acquisition, or sale of assets, with notice to affected users
6. Data Retention
We retain your personal information for as long as your account is active or as needed to provide the Service.
| Data Type | Retention Period |
|---|---|
| Account information | Duration of account + 90 days |
| Manuscript files | Deleted within 30 days of cancellation, unless index retention opted in |
| Book indexes & passage documents | Retained after cancellation (so you never repay setup fees); deleted within 30 days of explicit written request |
| Platform analytics (TikTok, Amazon) | Up to 24 months |
| Payment records | 7 years (legal requirement) |
| Communication data | Duration of account + 90 days |
7. Data Security
- Encryption of data in transit (TLS/SSL) and at rest
- Secure authentication with hashed passwords
- Access controls limiting data access to authorized personnel
- Regular security audits and vulnerability assessments
- OAuth 2.0 for third-party platform integrations — we never store your third-party passwords
8. Your Rights and Choices
- Access: Request a copy of the personal data we hold about you
- Correction: Request correction of inaccurate or incomplete data
- Deletion: Request deletion of your personal data
- Portability: Request your data in a structured, machine-readable format
- Revoke Consent: Disconnect third-party platform access at any time
- Opt Out: Unsubscribe from marketing communications at any time
To exercise any of these rights, contact us at admin@indieauthormedia.com.
9. California Privacy Rights (CCPA)
California residents have the right to know what personal information is collected, used, shared, or sold; delete personal information; opt out of the sale of personal information (we do not sell personal data); and non-discrimination for exercising privacy rights.
10. International Data Transfers
Your information may be transferred to and maintained on servers located outside your jurisdiction. We ensure appropriate safeguards are in place to protect your data.
11. Children's Privacy
The Service is not intended for individuals under 18. We do not knowingly collect personal information from children.
12. Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of material changes by posting the updated policy with a revised date. Continued use constitutes acceptance.
13. Contact Us
Indie Author Academy LLC
657 Timberfalls Lane, Henderson, NV 89015 US
admin@indieauthormedia.com